I also arrange for our Elf happenings in the morning- rather than the night before. I missed a couple of times but I had a note that said, "Do Not Disturb- Elf sleeping late today". Because of constantly getting up early for swim- Luke can appreciate that an elf or anyone enjoys a sleep! This allowed me extra time to get it together during the day when Luke was either at school or swim. If I was really pushed I could get it together when he was in the shower. I did have a master list with all activities planned. I did not date it and just ticked them off as each was done.